What Is Petty Cash Book? Definition, Types, Format and Examples

petty cash example

Petty cash is beneficial as it is convenient, doesn’t require reimbursement, and provides an alternative to providing company credit cards. There are some disadvantages as the funds could be misused by employees and it prevents large purchases as there is a limit set.

petty cash example

Small businesses will often record all disbursements in a log and put one person in charge of petty cash to make sure none of the funds go missing. Many small businesses don’t have a formal system for petty cash—owners will simply pay out of pocket for small expenses and hope nothing goes wrong. Reconcile the journal entries, funds, and receipts at intervals that help you stay on top of the account, such as once a week. Kiran Aditham has petty cash over 15 years of journalism experience and is an expert on small business and careers. As a senior editor he ensures editorial integrity through fact checking and sourcing and reinforces our mission to provide the most informative, accessible content to job seekers and small business owners. Whatever you decide, it’s important that only one person have access to the fund at any time, to avoid unaccounted for withdrawals and/or theft.

Process: How Does Petty Cash Work?

The sum of about £50 million is just petty cash compared with the potential earnings for the nation. Fines are not enough to deal with this; no longer must it be possible to pay them out of the petty cash.

petty cash example

Anderson is CPA, doctor of accounting, and an accounting and finance professor who has been working in the accounting and finance industries for more than 20 years. Her expertise covers a wide range of accounting, corporate finance, taxes, lending, and personal finance areas. Adam Hayes, Ph.D., CFA, is a financial writer with 15+ years Wall Street experience as a derivatives trader. Besides his extensive derivative trading expertise, Adam is an expert in economics and behavioral finance. Adam received his master’s in economics from The New School for Social Research and his Ph.D. from the University of Wisconsin-Madison in sociology.

What Is Petty Cash?

As cash is spent from a petty cash fund, it is replaced with a receipt of the purchase. At all times, the balance in the petty cash box should be equal to the cash in the box plus the receipts showing purchases. This is the only amount of cash that is not immediately deposited in the bank account after it is received.

A custodian is selected to overlook and manage the petty cash account. They are to record transactions and are able to approve minor expenses and reimburse employees. An asset in a business refers to an item of value that the business owns. Petty cash is considered an asset since it is an account that contains actual cash. Cash is always considered an asset in a business since it increases the business’s overall value.

The first known use of petty cash was

The total of expenses recorded in various columns is equal to the total of expenses of total columns which proves that recording of expenses is arithmetically correct. In the debit money column, the amount of cash received from the head cashier is written. Reconcile and turn in all petty cash, mileage forms or other outstanding reimbursable expenses paperwork. Use of petty cash is sufficiently widespread that vouchers for use in reimbursement are available at any office supply store. All expenses must be vouched, except for a petty cash allowance of 100 per month. This is commonly used for petty cash, or for transactions that have very limited and clearly defined payees and transaction types. That wrong man eventually walked off with the funds for furniture and office equipment which had been left in the office petty cash.

Petty Cash: What It Is, How It’s Used and Accounted For, Examples – Investopedia

Petty Cash: What It Is, How It’s Used and Accounted For, Examples.

Posted: Sat, 25 Mar 2017 22:32:55 GMT [source]

This $10 is a debit of the account since it is owed to the employee. As funds are spent, the accounting employee with access to the company’s cash account, referred to as the petty cash cashier, distributes the needed funds to replace what was spent to the custodian. The custodian can then credit cash back to the petty cash account. So, when the money is replenished for the $10 spent on beverages and snacks, the account receives exactly $10, which is now a credit to the petty cash account.


The first PCV of the month is labeled with the numeral 1, followed by the number of the month. For example, the first voucher of May would be numbered as 1/5, the next as 2/5, and then as 3/5, and so on. Reduction of the chance of misappropriation as the imprest cash is a small amount. Enter any supplemental information such as the reason for the transaction. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you.

petty cash example